Welcome to SummitEdge.
Privacy Policy.

Last Updated: January 1, 2026
PayrollOne (“PayrollOne,” “we,” “our,” or “us”) values the privacy of our clients and is committed to protecting the personal and business information entrusted to us. This Privacy Policy explains how we collect, use, store, and protect information obtained through our website, services, and communications.
This policy applies to website visitors, clients, prospective clients, and anyone who interacts with PayrollOne.

01_About PayrollOne

PayrollOne is a Utah-based payroll services company providing payroll processing, tax filings, reporting, and related compliance services for businesses. Our services are delivered using secure, technology-driven systems designed to protect sensitive employee and employer data.

02_Information We Collect

A. Information You Provide
We collect information you voluntarily provide, including:
  • Name, email address, phone number, and mailing address
  • Business and employer information (entity details, EIN, state account numbers)
  • Employee payroll data, wage information, and tax details
  • Bank account information for payroll and tax processing
  • Documents and records submitted through secure portals or shared with our team
  • Communications with PayrollOne (email, phone, SMS, or other channels)
B. Information Collected Automatically
When you visit our website or use our systems, we may automatically collect:
  • IP address, browser type, and device information
  • Pages visited and usage activity
  • Operating system and basic analytics data
  • Cookies and similar technologies (see Section 7)
C. Information from Third Parties
With your authorization, we may receive information from third-party platforms such as:
  • Timekeeping systems
  • Accounting software
  • Banking or payment processors
  • Government agencies related to payroll tax filings
This information is used solely to provide payroll and related services.

03_How We Use Information

PayrollOne uses collected information to:
  • Process payroll and related tax filings
  • Communicate regarding payroll schedules, filings, notices, or account issues
  • Maintain compliance with federal, state, and local regulations
  • Operate and improve our systems and services
  • Prevent fraud, errors, and unauthorized access
  • Provide service-related updates or required notices
We do not use client data for unrelated purposes.

04_Information Sharing and Disclosure

PayrollOne does not sell or rent personal information.
Information may be shared only with:
  • PayrollOne employees and contractors who require access to perform services
  • Trusted third-party service providers necessary for payroll operations (e.g., tax filing systems, banking partners, secure data storage providers)
  • Government agencies as required for payroll tax reporting and compliance
  • Legal or regulatory authorities when required by law or legal process
All vendors are contractually required to maintain confidentiality and data security standards.

05_Data Security

PayrollOne maintains reasonable administrative, technical, and physical safeguards to protect personal and business information, including:
  • Encrypted data transmission and storage
  • Restricted system access and role-based permissions
  • Secure portals for document and payroll data exchange
  • Ongoing monitoring of systems and processes
While no system can guarantee absolute security, we take appropriate steps to protect information from unauthorized access or disclosure.

06_Communications and Consent

If you provide a phone number or email address, PayrollOne may contact you regarding: 

  • Payroll processing and service-related matters
  • Required notices, filings, or account updates
  • Administrative communications
Message frequency varies. Message and data rates may apply. You may opt out of non-essential communications at any time. PayrollOne does not share communication consent with third parties for marketing purposes.

07_Cookies and Website Tracking

Our website may use cookies or similar technologies to:
  • Support basic website functionality
  • Analyze website traffic and usage trends
  • Improve site performance
You may disable cookies through your browser settings; however, some website features may not function properly.

08_Your Rights

Subject to applicable law, you may request to:
  • Access or update your personal or business information
  • Correct inaccurate data
  • Request deletion of information where legally permitted
Requests can be made by contacting PayrollOne using the information below.

09_Data Retention

PayrollOne retains payroll and related records for as long as necessary to:
  • Provide services
  • Comply with federal, state, and local payroll and tax recordkeeping requirements
  • Resolve disputes or enforce agreements
Data is securely deleted or archived once retention requirements are met.

10_Children’s Privacy

PayrollOne’s services are not directed to individuals under the age of 13. We do not knowingly collect personal information from children.

11_Changes to This Privacy Policy

PayrollOne may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Last Updated” date. Continued use of our services constitutes acceptance of the revised policy.

12_Contact Information

If you have questions about this Privacy Policy or PayrollOne’s data practices, contact us at:
PayrollOne
📧 admin@payrollone.net
📍 9176 S 300 W, Sandy, UT 84070
📞 (801) 441-4450